Supported versions: Outlook 2016, Outlook 2019, Outlook 2021, Outlook for Microsoft 365

The Out of Office Assistant is only available with an Exchange account!

Start Outlook and click on the File tab.

Then click on Automatic responses in the Information tab.

The window for automatic replies then opens. There you select Sendautomatic replies. If you wish, you can set this for a specific period of time.

In the Within my organization tab, you can now specify the message that the other Exchange participants of the university should receive when a message is sent.

In the tab Outside my organization (Off) you can now define a message that applies to all other addresses (this also includes the RPTU addresses that are not Exchange accounts). If you only want to send an automatic reply to Exchange participants of the TU, you can also uncheck the box "Send automatic reply to people outside my organization". You can also decide whether you only want to send a reply to your known contacts or to everyone.

If you want to forward messages, for example, you can do this with rules. To do this, first click on the Rule... button. button and then click Add rule... in the new window.

If you now want to forward the incoming mails, check the Forward box in the next window and write the address in the adjacent text field or select the address using the To... button.

If you only want this to happen for certain senders or for mails with a certain subject, you can also enter this as a condition.

If you want to deactivate the automatic responses again, simply click on the Deactivate button.