Example of an information letter

Subject: Important info: New e-mail address for the mailing list "[name of mailing list]"


Hello,

in the course of the merger of our university into the Rheinland-Pfälzische Technische Universität (RPTU), the domain of our mailing lists will also be changed.

This also affects this mailing list. The e-mail address will change as follows:

Old address: [old-list-name]@[<domain>].uni-kl.de
New address: [New list name]@lists.rptu.de

What does this mean for you?

Your membership in the list will remain and will be changed automatically. You do not need to do anything else.

However, we recommend that you save the new address [mailing list name]@lists.rptu.de in your address book and adjust any existing e-mail filters. This will ensure that you continue to receive all messages reliably in the future.

The change is effective immediately. E-mails to the old address will still be forwarded for a transitional period, but please use the new address from now on.

Best regards

[Your name / The list administration]