Regional University Computing Center Kaiserslautern-Landau

Outlook: Configuration of Exchange accounts

Supported versions: Outlook 2016, Outlook 2019, Outlook 2021, Outlook for Microsoft 365

1. if Outlook is still open, please close the application first

2. click on the start menu.

3. then start typing Control Panel using the keyboard and then select the desktop app Control Panel as soon as it is displayed.

4. customize the display of the control panel by selecting Small icons.

5. open e-mail (or mail) in the control panel with a click.

6. in the Mail Setup - Outlook window, click on the E-mail accounts... button.

 

Attention: If you have not yet used Outlook, a window for creating a profile will open. Click on "Add..." and assign a profile name in the next window. Then continue with point 8 of the instructions.

7. in the account settings, click on New... to create a new account.

8. a new window opens in which you enter your full name, e-mail address and password . Then click on Continue.

9. you will be asked for the password. To do this, first click on More options and then on Use another account. Enter your RPTU user name ( write UNI-KL\ in front of the user name!) and your RPTU user name password. Then confirm with OK.

10. if all entries were correct, you will receive the message Congratulations! The e-mail account has been successfully configured and can now be used.

11. activate the Change account settings checkbox and click Next.

12. under Offline settings , activate the Use Exchange cache mode checkbox and use the slider to set the time period. This allows you to work with your Outlook mailbox even without an active Internet or network connection. Click Finish to apply the settings.

13. deactivate Microsoft365 connection

Execute this point if you regularly see an authentication window when using Outlook.

Start Windows PowerShell, copy the script into the PowerShell window and execute it with Enter:

 

$OutlookPath = "HKCU:\Software\Microsoft\Office\16.0\Outlook"
$AutodiscoverPath = "HKCU:\Software\Microsoft\Office\16.0\Outlook\AutoDiscover"
if(((Test-Path $AutodiscoverPath)-eq $false) -and ((Test-Path $OutlookPath) -eq $true))
{
New-Item -Path $OutlookPath -Name AutoDiscover
}
Set-ItemProperty -Path $AutodiscoverPath -Name 'ExcludeExplicitO365Endpoint' -Value 1 -Type DWORD -Force

14. fix slow start of Outlook 2016 (optional)

To speed up the start of Outlook 2016 under Windows, download the following file and run it as administrator on your computer while Outlook is closed. From the next restart, Outlook will now connect to the Exchange Server much faster.

 

Note: Only execute .reg files that you have received from trustworthy sources.

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